Project Manager, Construction & Renovation

Let us welcome you home
 
Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.  

Our Vision: For every person to feel at home.  

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours. 

The Project Manager, Development & Renovation is responsible for overseeing the planning, coordination, and execution of development, construction, and renovation projects across Optima Living communities representing the owner’s interests throughout the entire project lifecycle. Reporting to the Head of Development this role provides leadership from pre-construction through to project completion and handover, with a strong focus on schedule, budget, quality, contractor performance, and stakeholder alignment.  

Importantly, Optima Living does not act as the Construction Manager for these projects. Third-party Construction Managers (CMs) are retained to execute the work, and this role provides project oversight on behalf of the owner. The Project Manager ensures that each project aligns with Optima Living’s values and operational needs, delivering high-quality, safe, and resident-focused environments. This role collaborates closely with internal departments (operations, clinical, hospitality) and external consultants, architects, CMs, and contractors to ensure project success.  

Key Responsibilities  

Project Oversight & Coordination  

• Provide end-to-end project oversight on behalf of the owner from pre-construction through occupancy and handover  
• Coordinate activities of CMs, consultants, vendors, and internal stakeholders to ensure alignment and accountability  
• Lead internal project meeting and maintain oversight of issue tracking and resolution  
• Ensure projects remain on schedule, on budget, and meet Optima Living’s quality standards  

Schedule Management  

• Develop and maintain detailed project schedules with input from the CM and consultants  
• Monitor milestone progress and proactively address potential delays 
• Coordinate logistics and sequencing to minimize disruption to operations and residents  

Budget & Cost Control 

• Establish project budgets and cash flow forecasts in collaboration with Finance and Development leadership 
• Track spending, manage change orders, and ensure cost transparency 
• Support value engineering efforts and maintain financial discipline  

Quality, Safety & Compliance  

• Ensure project work meets quality expectations and regulatory compliance  
• Oversee contractor safety practices in alignment with Optima’s health and safety standards  
• Conduct regular site inspections and coordinate deficiency tracking and close-out  

Design & Documentation Coordination 

• Collaborate with design consultants to review and finalize construction drawings and specifications  
• Manage RFIs, site issues, and drawing clarifications in collaboration with the CM and consultants  
• Ensure documentation such as permits, as-built drawings, and close-out materials are complete and submitted  

Stakeholder Management 

• Serve as the primary project liaison for internal teams Manage relationships with external stakeholders such as municipal authorities, regulatory bodies, and community groups  
• Communicate effectively with GM and site staff and residents where required; facilitate town halls or information sessions where required  
• Escalate issues appropriately and support collaborative problem-solving  

Procurement & Contracts  

• Support procurement of contractors and vendors, including scope definition, tendering, and contract execution  
• Monitor contract performance and ensure deliverables align with scope and schedule  
• Leverage Optima’s Effective Pricing Solutions (EPS) program to support cost-effective procurement  

Technology & Reporting  

• Utilize project management tools such as Procore, MS Project, and Bluebeam to manage schedules, documentation, and collaboration  
• Prepare and present regular progress reports and risk assessments to leadership and project sponsors  

• 5–8 years of project management experience in construction or renovation, ideally in seniors living, healthcare, hospitality, or commercial environments  
• Degree or diploma in Construction Management, Engineering, Architecture, or related field  
• Strong understanding of building codes, safety standards, and occupancy requirements  
• Proficient in project management software such as Procore, MS Project, and Bluebeam  
• Proven ability to lead multiple projects, manage diverse teams, and problem-solve in complex, occupied environments  
• Strong communication, negotiation, and organizational skills  

Why Join Optima Living?  

 At Optima Living, we believe our people are our greatest strength. We are committed to fostering a supportive and engaging workplace where every team member feels valued, empowered, and truly at home. When you join our team, you’ll benefit from a comprehensive package designed to support your well-being, professional growth, and quality of life. 
 
Competitive Compensation 
Receive a market-competitive compensation package with pay progression based on your length of service and individual performance. 
 
Health and Wellness Benefits 
We offer employer-paid health coverage for you and your family, including vision care, dental care, paramedical services, travel insurance, and a health spending account, ensuring your health and peace of mind are a priority. 
 
Career Growth and Development 
We are committed to your professional journey. Enjoy opportunities for advancement, access to ongoing training, and educational programs designed to help you thrive in your career. 
 
Financial and Life Support 
Our robust benefits package includes an employer-matching RRSP program, life insurance, and access to our Employee and Family Assistance Program (EFAP), providing support for every stage of life. 
 
Work-Life Balance 
We understand the importance of time for yourself and your loved ones. Our team members benefit from generous vacation entitlements, paid sick time, and additional paid days off to rest and recharge. 
 
Flexible Work Environment 
We support productivity through flexibility. Our workspaces include ergonomic sit/stand desks and collaborative open-office designs. Enjoy flexible start and end times, as well as hybrid work options that allow you to perform at your best, wherever you are. 
 
Team Culture and Recognition 
At Optima Living, we strive to welcome you home. Our culture is built on mutual support, inclusion, and teamwork. As a member of our team, you'll take part in team-building activities, social gatherings, and community fundraising events. Through programs like our “Shining Star” Employee Recognition initiative, we celebrate your contributions and stay connected to our shared mission, vision, and values.