Payroll Administrator

Let us welcome you home. 

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada. 

Our Vision: For every person to feel at home. 

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honor to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavors. 
 
The Payroll Administrator is responsible for ensuring accurate and timely processing of payroll for employees. This role involves managing payroll systems, maintaining compliance with relevant laws and regulations, addressing employee payroll inquiries, and preparing detailed reports. The Payroll Administrator plays a critical role in maintaining the integrity of the company’s payroll processes and contributing to employee satisfaction.
 
Responsibilities

• Maintain employee data files and ensure accurate updates (new hires, terminations, wage increases, and status changes).
• Ensure compliance with policies, procedures, union agreements, and regulatory requirements.
• Perform audits to keep records current and accurate.
• Manage and administer bi-weekly- hourly/salaried payroll, ensuring timely payments.
• Maintain payroll records as required by federal and provincial regulations.
• Accurately report and record all payroll transactions, verifying pay amounts, hours worked, deductions, etc.
• Calculate and prepare necessary adjustments, termination payments, or special payments for the current payroll cycle.
• Collaborate with Finance and HR departments to resolve any issues.
• Track and address payroll inquiries.
• Prepare and issue Records of Employment (ROE) within legislated timeframes.
• Maintain the confidentiality of payroll information.
• Set up new hires in the payroll system, ensuring correct deductions and earnings.
• Handle T4 reconciliations, benefits and year-end processing
• Assist with ADHOC Payroll reporting
• Other duties in support of payroll functions and other tasks may be assigned.

•  A minimum of 1-2 years of related full cycle payroll experience, preferably in a unionized environment.
• Payroll Compliance Practitioner (PCP) designation or pursuing their PCP designation.
• Intermediate Excel skills, including expertise in Pivot tables.
• Strong data entry skills with a keen attention to detail.
• Excellent English communication skills, both verbal and written.
• High standards of personal, professional, and ethical conduct.
• Initiative and sound judgment.
• A collaborative, proactive, and results-oriented approach.
• Excellent relationship-building abilities.
• Proficient in Microsoft Office (Teams, Excel, Outlook)
• Thrives under pressure and is result oriented
• Analytical, flexible and able to effectively prioritize 
• Time Management skillset 

• Clear Police Information Check

As a valued team member with Optima Living, you will enjoy top tier benefits and perks such as

• Market Competitive Compensation Package: Pay range progression based on your length of service and performance.
• Health Care Benefits: Employer paid health benefits for you and your family, including vision care, dental care, paramedical, travel insurance and health spending account.
• Career Progression: Opportunities for advancement in career and professional development, ongoing educational and learning opportunities.
• Other Benefits: We provide a comprehensive package designed to meet the diverse needs and life stages of our employees by providing an employer matching RRSP program, Employee and Family Assistance Program and Life Insurance.
• Work Life Balance:  We offer exceptional vacation entitlements, paid sick time and additional paid days off.
• Flexible Working Style:  Ergonomic workspace solutions such as sit/stand desks, coworking/open office spaces, empowering you to find a convenient workspace to help you stay focused, collaborative and productive.
• Teambuilding and Social Events:  We love to spend time together as a team, and we believe a culture based on mutual support and teamwork is the best way to “welcome you home.” As a member of our team, you will enjoy planned indoor/outdoor fun activities, our Shining Stars Employee Recognition Program, and opportunities to be involved in social fund-raising events throughout the year which celebrate our mission, vision and values.