Let us welcome you home to The Hamlets at Duncan in Duncan, BC. 

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada. 

Our Vision: For every person to feel at home. 

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours. 

As the first point of contact, the Administrative Assistant plays a valuable role and is responsible for ensuring exceptional service through greeting residents, staff, visitors and as well as general administrative support. 

Responsibilities 

• Greet visitors and notify appropriate persons.
• Responsible for all incoming and outgoing courier packages.
• Coordinate meeting scheduling, equipment bookings and catering requests.
• Ensure the functioning of office equipment – computer, fax, photocopier, and telephone system.
• Oversee the office supplies budget and identify savings and cost reductions.
• Administer the filing system and assist with the preparation of reports.
• Prepare correspondence, minutes, spreadsheets, reports and presentations
• Provide coverage for the HR Assistant, Scheduler and Business Assistant in their absence.
• Participate in organizational initiatives and departmental projects.
• Conduct research for projects as necessary.
• Completes orientation and annual mandatory education.
• Follows Occupational Health Safety Regulations.
• Respects and promotes the Resident Bill of Rights.
• All other duties as periodically assigned

• One (1) or two (2) years experience as a Administrative Assistant or similar role is preferred 
• Completion of post-secondary administration program is an asset 
• Experience in a residential care setting is an asset
• Demonstrated excellent client service skills 
• Superior interpersonal skills to interact with residents, staff and visitors 
• Excellent written and oral communication skills, demonstrating strong attention to detail and accuracy 
• Strong sense of ethics and the ability to handle sensitive information with tact and discretion 
• Exceptional organizational skills with the ability to handle multiple tasks and priorities 
• Strong problem solving and analytical skills 
• Strong computer literacy including effective working skills with Microsoft Suite 
• Ability to work independently and in a team setting 
• Experience working in a fast-paced environment 

• Clear Police Information Check 
• Clear Vulnerable Sector Check